⏰Teacher Attendance Sheet

Overview

The Teacher Attendance Sheet is the Teachers tab of the Attendance section. It records every clock-in and clock-out for your teaching staff, calculates the hours they worked, and marks each record as Present, Late, Absent, or On Leave.

The Attendance section is organized into four tabs:

Each row on the Teachers tab is one attendance record:

At the top of the page you can:

• Change the period with the Date dropdown.
• Narrow the list with the All Classrooms dropdown.
• Find a specific record with Search by name, class, etc.
• Load more or fewer records with Rows per page.

How to Access by Admins

1. Click Attendance in the left sidebar.
2. Open the Teachers tab.
3. Click Add Attendance to record a new entry, or click View details on any row to open that teacher's attendance profile.

Roles & Access

For staff users, each action maps to a permission on their custom role:

• View permission for Attendance — open the Teachers tab and read records.
• Create permission — add a new attendance record.
• Edit permission — correct the times or the note on an existing record.
• Delete permission — archive or permanently remove a record.

How to Add a New Attendance Record

From Attendance → Teachers, click Add Attendance and fill in the record:

1. Teacher

   • Select the teacher the record belongs to.

2. Date

   • Choose the day being recorded.

3. Clock In

   • Enter the time the teacher started.

4. Clock Out

   • Enter the time the teacher finished.

5. Reason/Note — optional

   • Add a short explanation for a late arrival, an early finish, or an absence. This is what appears in the Reason/Note column.

6. Save the record

   • The record appears in the list, Hours Worked is calculated from the two times, and the Status badge is set for the day.

Reading a Teacher's Attendance Profile

Click View details on any row to open that teacher's profile. The header shows their name with the current status badge, plus a Date dropdown to change the period.

The profile row shows Role, Subject, Days Per Week, and Documents.

Below it, five summary cards cover the selected period:

The Attendance logs table lists every individual record with its Date, Clock In, Clock Out, Hours Worked, Reason/Note, and Status, plus an ⋯ menu to view, archive, or delete that record.

Attendance Statuses

Tips

• Set the period first. The list and every summary card follow the Date dropdown, so change it before reading the numbers.
• Use the classroom filter to review the staff attached to one classroom instead of the whole team.
• Always add a Reason/Note for a late arrival or absence — it is the only context the record keeps, and it carries through to reports.
• A dash in Hours Worked means the record is incomplete. Open View details and correct the clock-in or clock-out time.
• Compare Hours Worked with Days Per Week on the profile to see whether a teacher is covering their expected schedule.
• Watch Late Days, not just Absent Days. A teacher can be present every day and still be clocking in late.
• Head to the Reports tab when you need staff attendance totals rather than one person at a time.

FAQs