⏱️Clock In using Kiosk (Admin/Teacher - Parent)

Overview

The WhitePenguin Kiosk is a dedicated check-in interface displayed on a shared device (e.g., a tablet or screen) at the school entrance. It allows:

• Admins & Teachers/Staff to clock in to start their school day.
• Parents to clock in their child upon drop-off.

The Kiosk has two separate interfaces depending on who is using it:

All clock-in events are recorded in WhitePenguin and visible to admins in the Attendance section.

Accessing the Kiosk

The Kiosk is accessed via a shared device at the school entrance. The Kiosk home screen shows the school name (e.g., Greenwood High) and two options:

Tap the appropriate option to proceed to the correct interface.

Clock In — Admin / Teacher (Staff)

Step 1: Access the Staff Interface

1. On the Kiosk home screen, tap ADMIN / TEACHER.

2. The Staff List page will open, showing all admins and teachers registered in WhitePenguin.

   • Each person is shown with their avatar/initials, full name, email, and role (Admin or Teacher).
   • Staff who have already clocked in today will show a "Clocked-In • [time]" badge on the right.

3. Use the Search bar at the top to quickly find your name if the list is long.

Step 2: Select Your Name

1. Tap your name from the list.
2. A "Enter PIN" dialog will appear with a 4-digit numeric keypad (digits 0–9, a backspace key, and a confirm ✔ button).
3. Enter your 4-digit Kiosk PIN.
4. Tap the ✔ (confirm) button.

Step 3: Confirm Clock In

1. A "Clock In for [Your Name]" confirmation dialog will appear, showing:

   • Your profile photo, name, email, and role
   • Status badge: Punctual (on time) or Late (arrived late)
   • Current Status: Clocked Out
   • Last Clock-In Time & Date (if applicable)
   • An optional Notes field (e.g., "Running late due to traffic", special instructions)

2. Add a note if needed (optional).

3. Tap the Clock In button.

Step 4: Confirmation

1. A green success toast notification will appear at the top of the screen:

   "Clock in for: [Your Name]"

   "You have been successfully clocked in."

2. The Staff List will update, showing your name with a "Clocked-In • [current time]" badge.

Clock In — Parent (Child Drop-Off)

Step 1: Access the Parent Interface

1. On the Kiosk home screen, tap PARENT.

2. The Parent Login page will open, showing:

   • The school logo and name (e.g., Greenwood High)
   • A "Welcome back!" heading with the subtitle "Login to access the system."
   • An Email field
   • A Kiosk Pin field (with a show/hide eye icon)
   • A Login button
   • A "Forgot PIN?" link
   • A Sign Out button at the bottom

Step 2: Log In

1. Enter your registered email address (e.g., parent@example.com).
2. Enter your Kiosk PIN (the 4-digit PIN shown in your parent portal Dashboard).
3. Tap Login.

Step 3: View Your Children Dashboard

1. After logging in, the Parent Kiosk Dashboard will open, showing:

   • A greeting: "Good Morning, [Your Name]" with the subtitle "Welcome back! Here's an overview of your dashboard."

   • A "Your Children" section listing all children linked to your account, with their:

     • Profile photo / avatar
     • Full name
     • Student ID and grade
     • Age
     • Clock-in status (if already clocked in, shown in teal: "Clocked-In • [time]")

   • A Select All checkbox (to select all children at once)

   • A Log Out button at the top-right

Step 4: Select Child & Clock In

1. Tap the checkbox next to the child you want to clock in (or tap Select All to clock in all children at once).

2. After selecting, a "Clock In for [Child's Name]" dialog will appear, showing:

   • The child's profile photo, name, student ID, grade, and age
   • Status badge: Late (red) if arriving after school start time
   • Current Status: Signed Out
   • Last Clock-In Time & Date (e.g., 9:53 AM (Tue, May 12, 2026))
   • An optional Notes field (e.g., "late pick-up", "special instructions")

3. Add a note if needed (optional).

4. Tap Clock In.

Step 5: Confirmation

1. A green success toast notification will appear:

   "Clocked in [Child's Name]"

   "Your child has been successfully clocked in."

2. The child's card on the dashboard will update to show "Clocked-In • [current time]" in teal.

Tips

• Admins & Teachers: Remember your 4-digit Kiosk PIN. You set it when your account was created. If you forget it, contact your school admin to reset it.
• Parents: Your Kiosk PIN is shown on your parent portal Dashboard. Keep it handy for daily drop-off.
• Forgot PIN? (Parent): Tap the "Forgot PIN?" link on the parent login screen to reset your Kiosk PIN.
• Clock in multiple children at once: Use the Select All checkbox on the parent dashboard to clock in all your children in one step.
• Add notes when needed: Use the optional Notes field to inform the school of special circumstances (e.g., "Early pick-up today", "Doctor's appointment in the afternoon").
• Check clock-in status before leaving: After clocking in, verify that your name (staff) or your child's card (parent) shows the "Clocked-In" badge before stepping away from the Kiosk.
• The Kiosk is a shared device. Do not leave sensitive information on the screen. Parents should log out after clocking in their children using the Log Out button.
• The date and time are displayed in the top-right corner of the Kiosk screen, so you can confirm the correct date before clocking in.

FAQs