⏰Clock Out using Kiosk (Admin/Teacher - Parent)

Overview

The WhitePenguin Kiosk clock-out feature is used at the end of the school day to record departures:

• Admins & Teachers/Staff clock out when they finish their school day.
• Parents clock out their child during pick-up.

Just like clock-in, the Kiosk has two separate interfaces for staff and parents:

All clock-out events are recorded in WhitePenguin and visible to admins in the Attendance section alongside clock-in times.

Accessing the Kiosk

The Kiosk is accessed via the shared device at the school entrance. The Kiosk home screen shows the school name and two options:

Tap the appropriate option to proceed to the correct interface.

Clock Out — Admin / Teacher (Staff)

Step 1: Access the Staff Interface

1. On the Kiosk home screen, tap ADMIN / TEACHER.

2. The Staff List page will open, showing all admins and teachers.

   • Staff who are currently clocked in will show a "Clocked-In • [time]" badge on the right.
   • Staff who have already clocked out will show no badge (or their name will appear without a clock-in indicator).

3. Use the Search bar to quickly find your name.

Step 2: Select Your Name

1. Tap your name from the staff list.
2. A "Enter PIN" dialog will appear with the 4-digit numeric keypad.
3. Enter your 4-digit Kiosk PIN.
4. Tap the ✔ (confirm) button.

Step 3: Confirm Clock Out

1. A "Clock Out for [Your Name]" confirmation dialog will appear, showing:

   • Your profile photo, name, email, and role
   • Status badge: Punctual (green) — recorded at time of clock-in
   • Current Status: Clocked In
   • Last Clock-In Time & Date (e.g., 3:57 AM (Wed, Jun 3, 2026))
   • An optional Notes field

2. Add a note if needed (optional).

3. Tap the Clock Out button.

Step 4: Confirmation

1. A green success toast notification will appear at the top:

   "Clock out for: [Your Name]"

   "You have been successfully clocked out."

2. The Staff List will update, removing the "Clocked-In" badge from your name.

Clock Out — Parent (Child Pick-Up)

Step 1: Access the Parent Interface

1. On the Kiosk home screen, tap PARENT.
2. The Parent Login page will open.

Step 2: Log In

1. Enter your registered email address.
2. Enter your Kiosk PIN.
3. Tap Login.

Step 3: View Your Children Dashboard

1. The Parent Kiosk Dashboard will open, showing all your children.

   • Children who are currently clocked in will show a "Clocked-In • [time]" badge in teal.
   • Children who have not been clocked in today will show no clock-in badge.

Step 4: Select Child & Clock Out

1. Tap the checkbox next to the child you want to clock out (or tap Select All to clock out all children at once).

2. A "Clock Out for [Child's Name]" dialog will appear, showing:

   • The child's profile photo, name, student ID, grade, and age
   • Status badge: Late (if applicable)
   • Current Status: Clocked-In • [time] (e.g., Clocked-In • 9:53 am)
   • Last Clock-In Time & Date (e.g., 9:54 PM (Mon, May 11, 2026))
   • An optional Notes field (e.g., "picked up early", "going to after-school program")

3. Add a note if needed (optional).

4. Tap Clock Out.

Step 5: Confirmation

1. A green success toast notification will appear:

   "Clocked out [Child's Name]"

   "Your child has been successfully clocked out."

2. The child's card will update — the "Clocked-In" badge will be removed, showing the child is now signed out.

Tips

• The system detects your status automatically. You don't need to choose "Clock In" or "Clock Out" from a separate menu. The Kiosk shows a Clock In button if you're currently clocked out, and a Clock Out button if you're currently clocked in.
• Admins & Teachers: Always clock out at the end of your shift to ensure accurate attendance records.
• Parents: Clock out your child at the moment of pick-up — not before or after — so the school has an accurate departure time on record.
• Log out after use. Since the Kiosk is a shared device, parents should tap Log Out after clocking out their child.
• Check the confirmation toast. Always wait for the green success notification before leaving the Kiosk to ensure the action was recorded.
• Add notes for early pick-ups. If you're picking up your child earlier than usual, use the Notes field to inform the school: e.g., "Early pick-up — dentist appointment."
• Clocked-In badge = still at school. If your child's card shows a "Clocked-In" badge, they are still registered as present at school. Clock them out when you collect them.
• The date and time are shown in the top-right corner of the Kiosk screen at all times.

FAQs